Confirmation Cards - Batch Print

The Print Confirmation Cards command in the Night Audit menu allows you to print your Confirmation Cards in a batch, for mailing out. You can choose to print cards for guests that have the Send Confirmation? box checked on their stay records.

Each confirmation shows the confirmation number, number of rooms, room type, adults/youths/children, dates of stay, advanced deposit and deposit due date, guests name and address (provided the addresses option was selected).

To access the Confirmation Card screen from the Night Audit menu:

Select Night Audit from the Quick Menu on the left side of the screen, then click Confirmation Cards.

Or you can reach Confirmation Cards in the Night Audit menu using the Full Menu.

Click the icon on the left for the Full menu.

This will display the Full menu in a tabular form, with four sections, Registration, Status, Cashier and Other.

From the Other Section, select Other =>.

This will display the Other Front Desk Tasks Menu, which has four sections, Other List 1, Other List 2, Documents and Web.

Select Night Audit from the Other List 2 section of the Other Front Desk Tasks Menu.

This will display the Night Audit Menu, which has two sections, Night Audit List 1 and Night Audit List 2.

Select Confirmation Cards from the Night Audit List 2 section of the Night Audit Menu.

When you click on the Confirmation Cards command, the screen will open.

Select to print the only the Confirmations with Addresses, or to print All Confirmations.

Then, click the orange button Print Confirmation Cards.

The cards are generated in HTML format and open in a separate browser window. From there you can select to print them using your browser's File menu commands. 

Check the generated/printed files.

If the confirmations printed properly, select the appropriate confirmation radio button and click the orange button Set Confirmations Printed. This marks the appropriate stay records as "printed". This ensures those stay confirmations do not show up in the next batch of confirmation cards you print.

Date Updated August 06, 2020